Jubitz Fleet Services
Administrative Benefits to Using Fuel Cards
April 13, 2021
There are many administrative benefits to using fuel cards in addition to the savings on total fuel costs. No matter the size and scope of business, it’s no doubt that running it takes up a lot, if not all, of your time! Having your fuel card provider take on some of the behind-the-scenes work is nothing short of a miracle.
Many fuel cards can be set up with real-time reporting. With this digital feature you are notified with automated e-receipts. Gone are the days of collecting physical fuel receipts for reimbursement. Your drivers and accounting team will thank you! Receipt information includes card and purchase details, like when and where and what fuel products were purchased, driver ID and more.
If anything seems off, you’ll be able to tell. Plus, your fuel card provider may even reach out directly if they notice anything out of the ordinary. At Jubitz, we have dedicated customer service representative team available day and night to ensure your fleet operations run smoothly.
Data at Your Fingertips
Whether you’re preparing for tax season or trying to budget, fuel card reports can help you stay organized. Monthly and annual data can give you a baseline on what you can expect and plan for in the future, whether it’s average spending or mileage or something else. Having data at your fingertips gives you the ability to look for trends and commonalities and assess outliers. Even if you aren’t out on the road, you can better understand what is happening.
Not all information will be pertinent to everyone, so you can request invoices that bill by branch, department or even vehicle. Technicians, for example, will probably not need transaction data. But, they will probably want to know about the vehicle data. With this information, service, maintenance and repairs and their associated costs will be easier to anticipate. You can use additional fleet management tools to automate this process that will establish baselines for mileage, engine hours and gallons of fuel. Here at Jubitz, we pull EROAD-formatted transaction reports, but fuel data can be interfaced with a variety of GPS systems or Truck Log Data. Given the generous amount of reporting capabilities, you’re quickly able to act on the information and be proactive.
Fuel card holders through Jubitz are given access to Pipeline 4 Fuel, an online module that provides downloadable information. With this module you can access your invoice history, cards and PINs associated with the account. Transaction data is also available. It is all able to be formatted in an Excel-friendly document, so you can pull it whenever you need.
No matter the size of your business, fuel cards can help you stay organized year-round. From sending e-receipts to managing larger administrative tasks, improve your company. Instead of spending hours collecting various data, your fuel card provides you with a system that can quickly generate it. With your team freed up, you can stay on top of business and invest your time in other projects. Ready to learn about the Jubitz Fuel Card Programs? Reach our dedicated customer service representatives at 1-800-523-0600 or click here.