Unlocking Cardlock: Accessing Fuel Stations

Cardlock fuel stations often look like a parking lot with gas pumps arranged like they are social distancing. The sites are unmanned and even lack pricing signage. But why are these filling stations arranged just so? The answer is surprisingly simple. They are functional and efficient and therefore have no need to be particularly dazzling.

The types of vehicles using these sites are typically large. They’re not your everyday motor vehicles one might see parked in driveways in the suburbs. Instead, they’re the types of vehicles that don’t get parked at home and are often part of a fleet. Work trucks, courier vans, box trucks, buses, limousines, and semi-trucks are all familiar at fuel stations. Commercial vehicles like these can weigh tens of thousands of pounds and take up enormous amounts of space. Retail gas stations are not always easy for these drivers to access, if not impossible. Plus, many of these utility vehicles have specialized fuel requirements only available at cardlock sites.

Site Location and Accessibility

Most cardlock fueling stations are found off highways or major roads. This makes them both easy to find, convenient to get to, and accommodating for commercial vehicles. Spacious lots give drivers plenty of room to safely navigate their vehicle. While many retail stations have covered areas to provide both lighting and shelter, fuel station locations may forgo a cover or roof solution. This is because usually commercial vehicles take up a lot of space vertically! To cater to the most vehicles, stations will refrain from putting up any types of barriers that might prevent a large vehicle from using their location. Again, access to fuel sites is essential to welcoming drivers.

Fuel Card Exclusivity

Cardlock sites frequently don’t have fuel attendants and only show prices at the pump itself. These fuel stations can only be used by drivers with specific fuel cards. In fact, some pumps don’t dispense, or are locked, until unless the right fuel card with the proper control settings is accepted, which is where the term ‘cardlock’ comes from. Therefore, sites don’t need to have pricing publicly displayed because they aren’t catering to retail customers. While fuel card exclusivity is the case for the majority of cardlock stations, some locations do take credit cards. These locations will generally skip pricing skip pricing displays still to limit retail traffic.

Phone booths, restroom facilities, extras

Cardlock stations are unlikely to have a convenience store, sometimes called a c-store, and other amenities due to their remote locations. However, sites may have a phone booth and restroom facilities. Telephone booths are frequently left over from the pre-mobile and smartphone days.

Jubitz Cardlock Sites

Jubitz has fuel stations in Oregon and Southwest Washington along with its robust main campus in North Portland. Our cardlock stations offer a variety of different fuel types like non-ethanol, unleaded E10, biodiesel, and off-road diesel, to name a few. DEF at the pump is also available at select stations. Please review our map to see what is available at each location.

The simple set up of fuel stations caters to its very specific audience. While their straightforward layout can seem plain, they’re perfect for fuel card members. These customers know precisely what they need and are able to access these sites at their convenience. If you are looking for a fuel card provider, reach out to Jubitz at  1-800-523-0600 or click here.

Who are Fuel Cards For?

A common misconception about fleet cards like CFN or Pacific Pride is that they are only for trucking companies or companies with large fleets of vehicles, but this is not the case. Businesses of all kinds and sizes can take advantage of a fleet card to fulfil their fueling needs. All one needs for a fleet card is a couple of vehicles that need regular fueling. So, let’s look at some examples of businesses that can benefit from fleet cards.

Deliveries

Any company that regularly uses vehicles to deliver goods can benefit from the cardlock network in their area. Whether you are delivering building materials or delivering cakes, fleet cards can help manage fuel usage, prevent fraud, and provide fuel at wholesale prices. There are also plenty of cardlock locations with both diesel and unleaded gas to conveniently fuel no matter where a delivery takes you.

Landscaping

Landscaping businesses must be conscious about fueling not only their vehicles, but also their equipment. Luckily, fleet cards provide the infrastructure to fuel everything you need for the job. Cardlock sites are designed with semi-trailers in mind, so there is no worry about trying to fit a truck and trailer into a station.

Construction

Construction companies can benefit from either fuel delivery or cardlock sales, depending on their needs. Whether you need fuel taken directly to a job site, or simply need a place to conveniently fuel vehicles, Jubitz has the solution for you. Read more about the options for construction here.

Emergency Services

Yes, even groups like police and fire departments need to refuel! Jubitz offers low-cost solutions to fueling the vehicles that keep us safe. Fleet cards can help keep track of fuel sales and transactions for public record keeping.

 

No matter what line of work you are in, fuel cards may help your businesses grow! Still unsure about how fleet cards can help you? Call 800-523-0600 or email us at fuel@jubitz.com to learn more

 

 

 

 

Administrative Benefits to Using Fuel Cards

There are many administrative benefits to using fuel cards in addition to the savings on total fuel costs. No matter the size and scope of business, it’s no doubt that running it takes up a lot, if not all, of your time! Having your fuel card provider take on some of the behind-the-scenes work is nothing short of a miracle.

Real-time Reporting

Many fuel cards can be set up with real-time reporting. With this digital feature you are notified with automated e-receipts. Gone are the days of collecting physical fuel receipts for reimbursement. Your drivers and accounting team will thank you! Receipt information includes card and purchase details, like when and where and what fuel products were purchased, driver ID and more.

If anything seems off, you’ll be able to tell. Plus, your fuel card provider may even reach out directly if they notice anything out of the ordinary. At Jubitz, we have dedicated customer service representative team available day and night to ensure your fleet operations run smoothly.

Data at Your Fingertips

Whether you’re preparing for tax season or trying to budget, fuel card reports can help you stay organized. Monthly and annual data can give you a baseline on what you can expect and plan for in the future, whether it’s average spending or mileage or something else. Having data at your fingertips gives you the ability to look for trends and commonalities and assess outliers. Even if you aren’t out on the road, you can better understand what is happening.

Not all information will be pertinent to everyone, so you can request invoices that bill by branch, department or even vehicle. Technicians, for example, will probably not need transaction data. But, they will probably want to know about the vehicle data. With this information, service, maintenance and repairs and their associated costs will be easier to anticipate. You can use additional fleet management tools to automate this process that will establish baselines for mileage, engine hours and gallons of fuel. Here at Jubitz, we pull EROAD-formatted transaction reports, but fuel data can be interfaced with a variety of GPS systems or Truck Log Data. Given the generous amount of reporting capabilities, you’re quickly able to act on the information and be proactive.

Truck on Scenic Drive

All-Around Access

Fuel card holders through Jubitz are given access to Pipeline 4 Fuel, an online module that provides downloadable information. With this module you can access your invoice history, cards and PINs associated with the account. Transaction data is also available. It is all able to be formatted in an Excel-friendly document, so you can pull it whenever you need.

No matter the size of your business, fuel cards can help you stay organized year-round. From sending e-receipts to managing larger administrative tasks, improve your company. Instead of spending hours collecting various data, your fuel card provides you with a system that can quickly generate it. With your team freed up, you can stay on top of business and invest your time in other projects. Ready to learn about the Jubitz Fuel Card Programs? Reach our dedicated customer service representatives at 1-800-523-0600 or click here.

Options for Fueling Construction Sites

Fueling construction sites keeps your job site powered! Without refueling, machinery can’t operate, leaving your site at a standstill and costing you time and money. Between deadlines, equipment upkeep, managing employees, and the logistics of building materials, there’s no shortage of responsibilities. And on top of this all, every job can be drastically different and require a whole new approach. Luckily, there are options to best maximize your resources to fuel your construction equipment and keep work going.

On-site Fuel Tank

An on-site fuel tank is the most convenient for hard to reach construction sites working with heavy machinery. Installing a large fuel tank on the job site allows you to refuel machinery at your convenience. When the tank is near empty, simply have it refueled by your chosen fuel provider and continue on your way! While it is the most convenient option, there is a security concern in having a fuel tank on the site and easily accessible. A fuel tank is also better suited for large, long-term construction projects, as the tanks themselves can be expensive and more semi-permanent than a job might require.

Mobile Fuel Delivery Service

Another on-site fueling option is a mobile refueling delivery service. Like fuel tanks, this brings fuel to your site so you can refuel machinery on the job. Instead of a tank on site, a fuel truck will come to you and fill your vehicles. This offers the convenience of an on-site tank without the long-term commitment. You also will no longer have to worry about physically hosting a fuel tank as the mobile truck will replace it.

The convenience of mobile fuel delivery service is its biggest perk. At Jubitz, we serve customers throughout the Northwest with a strong focus on SW Washington and Portland Metropolitan area. As our customer, you can customize your own delivery schedule to fit the needs of your site. You can also call us around the clock and get in touch with someone who understands your unique fueling needs. Sometimes we can even add deliveries to our route the same day or have products ready to pick up at our warehouse within an hour!

Jubitz fuel delivery truck

Cardlock Fueling Solutions

Finally, there are commercial cardlock sites. These sites allow you to monitor how much fuel you are using, refuel on your own time, and access to thousands of convenient fueling locations within your network. Many of these locations also carry off-road diesel and dyed

diesel, the usual fuel types for construction equipment. These cardlock sites can best suit equipment that does not stay on the jobsite, trucks transporting materials, and any other kind of equipment that will be moved back and forth.

CFN station in Vancouver

 

While there is no one all-around best option for fueling construction sites, you can find the  solution that best suits your job’s needs. Due to the ever-changing nature of construction jobs, you’ll want to find a fuel provider who can work with you to accommodate your needs. Finding a reliable and trustworthy provider is easy! Reach out to Jubitz to learn more about our fuel, refueling options and cardlock programs today. Give us a call at 1-800-523-0600 or reach out to us here.

Taking on Tax Season with a Fuel Card Program

Getting everything in order to file taxes can be quite a challenge for businesses of all sizes. For organizations running fleets, having a cardlock account can help you keep track of tax-relevant information year-round. Access fuel card reports and data to help you prepare for tax season and audits as well as gain a better understanding of your tax expenses.

Designate Cards to Specific Vehicles

A great benefit to a fuel card program is that you can designate cards to specific vehicles. For fleets running tax-exempt vehicles, you will be able to fill up at cardlock fueling stations without incurring taxes. Instead of paying these taxes and then receiving a rebate later, you will see the tax break at the point of sale. Overall, this helps you decrease the cost of business operations during the year and improves your cash flow.

Itemized Data

Even if you haven’t set up vehicle-specific cards, your fuel card transaction data will be itemized. This way, you can see the breakdown of city and state incurred taxes by product. If you later realize your vehicle is tax exempt, then you have the numbers to confirm your overpayment. Additionally, having the city and state and product tax information can help you better plan routes. You can also identify which products are costing you the most based on the jurisdiction of the fueling station.

Digital Reporting Tools

If, by chance, you do end up getting audited, you have a digital paper trail to help match up what is being reported. Instead of having a physical paper trail that might takes ages to track down and sift through, digital tools empower you to efficiently pull reports and get numbers when you need them. At Jubitz, fuel cardholders gain access to Pipeline 4 Fuel, an online module that allows you to access your data to export into Excel-friendly documents. Of course, we have customer service representatives available to assist you too and we can run a myriad of custom reports to best suit your reporting needs.

Jubitz Fuel Cards | Jubitz Fleet Services

Having these data sets available makes organizing your paperwork less stressful. Managing bite-size, monthly chunks of data can be easier than taking on spreadsheets full of data from a whole year. Keeping a close eye on reports also alerts you to out-of-the-ordinary data too, so you can act fast. Whether you’re getting ready to file your taxes or you’re getting audited, you know you are supported by your fuel card program. Learn more about the Jubitz Fuel Card Programs today by reaching out at 1-800-523-0600 or click here.

Disclaimer: This information is for informational purposes only and does constitute as tax, accounting or legal advice. You are responsible for consulting your own tax, accounting and legal advisors.

What are Fuel Cards and Who Uses Them?

Business gas cards, or fuel cards, unlock a network of services for cardholders including access to exclusive savings on fuel costs. Minimizing total fuel costs directly affects your bottom line! In industries with tight margins, any smart ways to save should be explored. When choosing a fuel card program, you want to ensure it has a strong customer services team behind it. The right fleet customer service team will help you save by streamlining and adding value to your business operations.

Fleet of White Vans

Myth: Fuel cards only work for big fleets.

While fuel cards are sometimes referred to as fleet cards, not all businesses running multiple vans, trucks or other vehicles will consider themselves truckers, drivers or even in fleet operations. Some companies might not have a designated fleet manager. If this is the case, the business owner is left to juggle this additional responsibility. Fuel costs are typically a huge expense, but finding a solution doesn’t have to be complicated. If your organization operates five or more vehicles and you require 2,000 gallons of fuel or more each month, you’re likely to benefit from using a fuel card.

Myth: Only truckers use fuel cards.

Fuel cards work for a variety of industries that might not seem alike in any way, but all require fuel to keep their business going. So, whether you run a fleet for plumbing, residential moving, towing, food distribution, farming, construction, courier service, excavation, waste management or other operation, you should consider utilizing fuel cards. Fleets receive discounts on diesel to purchase fuel through specific merchants. In the simplest terms, a fuel card is the physical card one uses to pay with at the pump. But, bigger than the card itself, it is a strategy for fuel management. Controls help ensure your card is only being used by your drivers on fuel, giving you peace of mind. You can also control and limit spending on these cards.

Diesel-Powered Construction Loaders

Fact: Fuel cards will help streamline your operations.

When you have a fuel card, you can also capitalize on the other fleet management tools and services provided. The team behind the scenes can do the heavy lifting for your cardholding organization by recordkeeping and doing other administrative tasks. This can further decrease your operation expenses and lift stressors off whoever handles the fleet responsibilities in your organization.

Fact: Jubitz offers more than a fuel card.

Jubitz card members experience the best-in-class fuel management solutions. Our fleet services team does everything from generate fuel reports, increase security by monitoring and more. These activities enhance your business by managing your fleet data. Ultimately, we help get you the fuel you need while lowering your costs and improving your overall fleet performance.

Fuel cards on their own are a tool used as a fuel management solution. As a cardholding member, you will see total fuel cost reductions. Plus, you have a dedicated team to help you analyze your spending and usage data. This allows you to better manage both your fuel spending and fleet operations. To learn more about Jubitz fuel card offerings, give us a call at 1-800-523-0600 or click here.

Employee Customer Service | Jubitz Fleet Services

How Truck Drivers Benefit From Joining a Fuel Card Program

Whether you’re an individual carrier or a fleet manager, the benefits of a fuel card program are countless. In an industry that is moving around the clock 24/7, it is critical that your operations are well managed from knowing where to get the best price on fuel to protecting yourself from fraud. Joining a fuel card program helps you focus more on the task at hand and less on your bottom line.

 

How do fuel cards work?

Essentially, trucking fleets receive a discount on diesel to purchase fuel through specific merchants. Every fuel station offering a card program may have different benefits from the next. However, they all serve the same purpose of saving you money on an already razor-thin profit margin.

 

How are my savings on fuel calculated?

 

Fuel savings are typically calculated in one of two ways. With retail-minus pricing, the customer receives a rebate after purchasing fuel at the retail price. With cost-plus pricing, the customer pays a price based on the wholesale cost, plus taxes and a fixed fee.

Some fuel cards provide you with the better deal on a case by case basis, but you’ll often want to compare programs that specifically benefit your regular fleet routes.

 

The top three benefits of having a fuel card.

 

1. Access more fuel stations nationwide.

 

Because fuel is often one of the biggest expenses for fleets and truck drivers, it is where most businesses look to cut costs. This is not the only way truck drivers can save as a cardmember, however. Many fuel card programs, such as our Cardlock Network, may allow you to utilize high-speed and no-hassle diesel pumps across the country. These stations are designed for commercial trucks, with safety and convenience in mind. In this industry, we know that truck drivers want to be back on the road as soon as possible in order to meet their delivery demands.

 

2. Prevent Fuel Fraud

 

Such a high demand for fuel can bring out bad actors, making your fleet a target for fraudulent activity. Luckily, the team behind the scenes for cardmembers is constantly monitoring your spending. For example, if you’re a Cardlock Member through Jubitz you can safely run your fleet knowing that our system will decline purchases that don’t meet your profile based on fuel type, location, the time of day, and customized spending limits.

 

3. Analyze and Control Your Operations

 

We live in a data-driven world where fleet managers are eager to find ways new to optimize their trucking operations. Thanks to technology, however, there is no need to track down each driver in your fleet for fuel receipts and other records. Many card programs offer comprehensive reports on spending, driver performance, maintenance records, and more.  Because trucking is done in real time, managers need information quickly and accurately. Jubitz Fleet Services offers this real time data. You can’t get that kind of reporting from a regular credit card.

 


 

Making the most of your fuel card benefits.

 

The trucking industry is tough, competitive, and costly. Through fuel card memberships, truck drivers can make the most of their time all while saving money. If your fleet hasn’t signed up for a fuel card program, it might not be running as well as you need it to be.

 

Learn more about Jubitz Fuel Card Networks.

Catching and Preventing Fuel Card Fraud

Should your business be concerned about fuel card fraud? The short answer is yes. Jubitz Fleet Services and other fuel card providers are seeing a dramatic increase in fraudulent activity. Card skimmers are on the rise at fuel stations. Thieves collect card information and PIN to duplicate onto a card for fraudulent use. These cards are then used to make purchases until they are shut off. Fortunately, by setting limits on your company’s fuel cards and monitoring unusual activity, you can catch and prevent fraud.

 

Fleet Services customer service staff standing outside

The Jubitz Fleet Services custom service team is committed to helping your business catch and prevent fuel card fraud.

Here to Help You

At Jubitz Fleet Services, we take fraud prevention and detection seriously. To prevent fraud, the Jubitz customer service team reviews unusual activity on all accounts. We also work with businesses to set limits on how much fuel can be purchased per day based on normal usage. If you have a fuel card with Jubitz, your company can join the fight against fraud by setting additional custom limits too. The limits available to you depend on the type of card your company uses. Options may include fuel types, retail lock-out, times of day, days of the week and states. If your company is only in Oregon and Washington, there’s no need to allow charges in Florida!

Monitoring Reports

Jubitz can also produce reports to help your company monitor account activity. Unusual activity reports are sent out if a card is used more than expected in a single day. We do this so your company is aware of fraud before an invoice arrives. Our customer service representatives can work with you on the other types of reports that can best serve your company.

At Jubitz Fleet Services, our goal is to be your business partner by providing the services that you and your team require on a daily basis. Fighting fraud together is just one way we accomplish this.  If you have any questions, want to set custom limits or discuss reporting options, contact Jubitz Fleet Services customer service at 1-800-523-0600.

Interested in opening a fuel card account with Jubitz? Learn more on our website and call us at 1-877-7JUBITZ to get started.